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Universal Keyboard Shortcuts

There are some keyboard shortcuts that are nearly universal— they work the same in just about every computer application there is, from Adobe Photoshop to and Quark Xpress. If you don’t know these shortcuts already, consider them a good investment. They’ll make you much faster with any application and you can impress your friends and be the life of the party!

Universal Windows Shortcuts
Shortcut	Command	Description
CTRL A	Select All	Selects all text, graphics, or files on the page.
CTRL C	Copy	Copies the selected text or item to the clipboard.
CTRL F	Find	Search for words and replace them.
CTRL N	New document	Makes a new blank document.
CTRL O	Open	Opens a file on the hard drive.
CTRL P	Print	Opens the Print dialog box.
CTRL S	Save	Saves the file, overwriting the existing document with the current changes.
CTRL V	Paste	Places a copy of the contents of the clipboard in the designated area.
CTRL X	Cut	Cuts the selected text or item and places it on the clipboard.
CTRL W	Close window	Closes the current document window. (Does not close the application)
CTRL Z	Undo	Restores the document to the moment before the most recent action.
SHIFT + ENTER	Insert line break	Instead of adding a new paragraph, you can insert a break and go down to the next line.
Hold down SHIFT and select two objects	Add to selection	When you click on one object, hold SHIFT and click on another object, all of the objects in between are selected.
Hold down CTRL and click on two objects	Add to selection	When you click on one object, hold CTRL and click on another object, only those two are selected. The objects in between are NOT selected. Good for selecting non-adjacent objects.
(Double click on word)	Select word	Selects an entire word. This method is much easier than dragging to select a word.
CTRL + (right or left arrow key)	Move by word	Move one word at a time. To select one word at a time, simply add the SHIFT key.

 

Keyboard Shortcuts Worth Trying

There are some keyboard shortcuts that, though not totally universal, they do work in Microsoft Office applications, and many others too. So while they may not be standard across the board, they work in enough programs that it’s worthwhile to commit them to memory also.

Keyboard Shortcuts Worth Trying
Shortcut	Command	Description
CTRL B	Bold	Makes text appear thicker.
CTRL D	Duplicate	Makes a copy of current selected object. Is a step shorter than copy and paste.
CTRL G	Group	Makes 2 or more selected objects act as a single object for moving or resizing.
CTRL I	Italics	Italicizes text.
CTRL Y	Redo	Reverses the most recent undo.
SHIFT (drag)	Constrain	Holding SHIFT while dragging an object usually constrains the movements to perfect 15º or 45º angles. Holding SHIFT while initially drawing objects produces perfect squares and circles. Holding SHIFT while resizing objects preserves the
F1	Help	In all Microsoft applications and most other programs, F1 will summon help, and perhaps the dreaded Microsoft Office Assistant!
F4	Repeat last action	Repeats the most recent command performed. Works in most Microsoft applications such as PowerPoint, Visio, Word, etc.
F7	Spell Check	Another Microsoft shortcut which launches the spell checker.

Windows Operating System Keyboard Shortcuts

The last group of shortcuts are for the Windows Operating System in general. They are worth using while you are trying to get around in any program running Microsoft Windows.

Note: The Windows key is located between the CTRL and ALT keys on the lower left corner of any “Windows 95“ or later keyboard.

Windows OS Keyboard Shortcuts
Shortcut	Command	Description
ALT +TAB	Toggle window	Switches between the open application windows on your screen.
Windows key + D (or W)	Show desktop	Minimizes all of the open application windows at once to show the desktop.
Windows key + E	Windows Explorer	Launches Windows Explorer in a new window.
F5	Refresh	Refreshes the current view. Good for Internet Explorer and also Windows Explorer.
CTRL + F4	Close window	Closes the document window, but not the application window.
ALT + F4	Close application	Closes an application altogether.
CTRL + ENTER	Go to URL	If you want to go to a Web site (such as jmort.com), simply type jmort in the address line of Internet Explorer and press the CTRL and ENTER keys simultaneously. Internet Explorer will then add the http://www. and .com parts of the address for you automatically.

 

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